voiceOne for dance schools
You on the dance floor.voiceOne on the phone.
voiceOne answers calls while you teach: questions about courses and dates, bookings for couples and children, enquiries about dance evenings. Afterwards the caller is in the CRM with their request, the trial lesson is in the calendar – and the class carries on without interruption.
Hear what it sounds like: +49 951 16092950
Wedding dance enquiry
Example with invented data
An AI phone assistant answers a dance school’s calls when nobody is free, for example during afternoon and evening classes. It answers questions about courses, styles, age groups and dates using the knowledge the school has stored, books trial lessons into free slots and records bookings and enquiries about dance evenings as requests. With voiceOne, every call ends up in the CRM as a contact with a summary; quote, invoice and DATEV export run in the same system.
As of · applies to the voiceOne brand
An example day at a dance school with children’s and couples’ classes. The top row shows where you are, below it who calls and what voiceOne does with it. Tap a dot.
From what age can our daughter start with you?Knowledge
When does the next beginners’ course for couples start?Knowledge
Are there still places for the dance evening on Saturday?TaskCRM
My son cannot make it to class today. Could you pass that on?CRM
We are getting married in June and want to learn a first dance.CalendarSMS
Can I just drop in for a taster?Calendar
Times, requests and place are invented. Only your own call log shows how many calls your dance school misses today – which is why we do not quote averages here.
With voiceOne the work does not end with the call. Afterwards the caller is in the CRM with their request and a summary, the trial lesson is in the calendar, and the confirmation goes out by SMS if you wish. You create quotes for private lessons and invoices from the same case; the accounts go to your tax advisor via DATEV export.
Yes. You forward your existing number to your voiceOne number, which you find in the application under Settings, Phone numbers. With Deutsche Telekom this works with *21*number#, with Vodafone and O2 with **21*number#; you switch forwarding off with #21# or ##21# respectively. With sipgate you set up forwarding under Settings, Routing. Alternatively you get a new number directly in voiceOne.
As of · Source: voiceOne user manual. The codes are set by your phone provider.
Courses, age groups, dates, dance evenings – and which requests go to you.
Google, Outlook, CalDAV or eTermin – or the calendar in voiceOne.
Enter the code or use a new number. Guide in the help centre (German)
Call yourself and book a trial lesson.
Yes. It books trial lessons into the free slots of your calendar and sends a confirmation by SMS if you wish. If the email address is known, a confirmation is also sent by email.
It records the message and files it as a note on the contact in the CRM; after the call a summary goes to you. Anything urgent it forwards to a defined number according to your rule.
Yes. You create quotes and invoices in voiceOne from the case and send them by email as PDF, invoices also as e-invoice and XRechnung. Dunning with reminder levels and DATEV export are included. The AI team can prepare quotes; nothing is sent before your approval.
Yes. You divert your existing number to the voiceOne number. Alternatively, you get a new number directly in voiceOne.
No. voiceOne is software you rent. On the phone, your AI assistant speaks, not one of our employees. You set it up yourself and keep the settings in your hands.
Call data is not used to train language or AI models. Audio files are deleted after 30 days, transcripts after 180 days. More under Data protection for the AI phone assistant.
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voiceOne. Your AI team.On the phone and in the office.