Bookkeeping that happens during the call.
Photograph a receipt, take a call, raise an invoice — Sage / Xero / QuickBooks pull everything nightly. Your accountant fetches the data daily. Manual rekeying disappears. Bookkeeping hours disappear.
Why another accounting module when Xero exists?
Xero is great accounting software — but you still type receipts into it. voiceOne removes the typing.
Photograph receipt = done
Photo of delivery note, fuel receipt, invoice — the AI reads, codes, posts to your accounting system. Your accountant sees the receipt with a booking proposal.
Receipt during the call
Time-tracking by phone, invoice by phone, cash booking by phone. Every transaction lands in AR/AP straight away.
Sync, not export
Classic tools export a file once a month. voiceOne syncs continuously — your accountant sees yesterday's receipt this morning.
HMRC audit-ready
Hash chain, audit log, process documentation. During an HMRC inspection we hand over the full history of every booking. Included.
What voiceOne does
Complete bookkeeping pipeline — receipts, postings, cash, banking, HMRC.
Capture in 4 ways
Photo via app, email forward, drag&drop, phone dictation. AI reads receipt type, date, total, VAT, supplier — proposes a nominal code. You confirm with one click.
- Sage / Xero / QuickBooks export
- UK nominal codes
- OCR + AI classification
AP / AR automatic
Receivables, payables, dunning status. Open items list live. Reminder steps automatic. Discount posting on payment.
- UK chart of accounts
- Auto receivables postings
- Configurable reminder workflow
Day close in 90 seconds
Cash takings from a call or photo, till management Z-report, day-chain. AML and HMRC compliant.
- Z-report generation
- Till linkage optional
- Cash book audit-compliant
Open Banking integration
Bank statements auto-imported (Open Banking PSD2), automatic matching receipt-to-booking, BACS and Faster Payments.
- Open Banking all UK banks
- BACS / Faster Payments
- Auto-match payment-to-receipt
VAT returns prepared
MTD-compliant VAT returns, CT600 prep, payroll RTI prep. AI fills the fields, you review and submit through the HMRC API directly from voiceOne.
- MTD VAT quarterly
- CT600 prep
- HMRC API direct
Hand-in-hand workflow
Your accountant gets a dedicated read-only login. Receipts, postings, AP/AR lists live. Questions resolved in the receipt chat — no more shoebox.
- Accountant login
- Chat tickets on receipts
- Year-end export
voiceOne vs. Xero vs. QuickBooks
Honest comparison. We solve data capture — the depth we leave to the classics.
| Feature | voiceOne | Xero | QuickBooks |
|---|---|---|---|
| Starting price | £29/month (full stack) | £15 → £33 (Established) | £14 → £42 (Plus) |
| Sage / Xero export | Included | Native | Native |
| Receipt from phone call | Yes (USP) | No | No |
| AP / AR postings | Yes | Yes | Yes |
| Cash book / till | Included | Add-on | Add-on |
| MTD for VAT | Included | Included | Included |
| Payroll | In preparation | Add-on | Included from Plus |
| Open Banking | Included | Included | Included |
| Telephony integration | Full stack | No | No |
| Depth (balance sheet, fixed assets) | Solid for SMB | Mature | Mature |
As of 05/2026 — all prices per the vendors' public pricing pages. We refresh quarterly.
How customers run it
Three real accounting workflows from our customer base.
Practice in Leeds
Clients work in voiceOne, receipts land daily in Xero / Sage. Practice gets pre-coded postings. Before: 2 days/client/month rekeying. Now: 30 minutes/client for plausibility review.
Electrical contractor in Bristol
Material receipts photographed on site (app), time billing in the evening by phone. Receptionist no longer types — bookkeeping just runs. Accountant meeting only quarterly instead of monthly.
Bar/restaurant in London
Day close call at 11pm ("today £1,847 cash, £312 card, 1 void table 7"). AI books in till, validates audit signature, posts to Xero. Accountant pulls in the morning, no more handwritten cash book.
Fully included in the voiceOne plan
Discuss your accounting setup
30 minutes with our bookkeeping consultant. We review your current setup and discuss the migration path. Your accountant is welcome to join.
Frequently asked questions
Yes — that's the standard case. voiceOne generates Sage-compatible CSV. Your accountant pulls daily. No change needed at the accountant's end.
We also export Xero, QuickBooks, FreeAgent and generic CSV. That covers >95% of UK accountancy software. We confirm your stack in the kickoff call.
Yes. We provide process documentation, hash chain, full audit log and 7-year archive. Processes signed off with two audit firms. During an HMRC inspection you hand over our documentation.
Probably not. voiceOne removes the rekeying — but your year-end (balance sheet, P&L, fixed assets, provisions) stays your accountant's task. We pre-fill the data so the accountant only reviews and finalises.
Yes. Z-report generation, audit-compliant till linkage. For cash-heavy businesses we recommend partner till hardware for £89 one-off.
Nothing. Sage / Xero export, AP/AR, cash book, MTD prep, Open Banking sync are all fully included in the £29/month plan. No per-receipt fee, no module surcharge.
From Xero / QuickBooks: 1-click import of the last 24 months, nominal codes mapped, AP/AR lists carried over. From Sage: GDPdU import. From Excel: CSV import with mapping wizard. Typical migration: 1-2 hours.
Yes. We use the official HMRC API. VAT return, CT600 prep, payroll RTI are pre-filled, you review and submit with your personal HMRC credentials from inside voiceOne.
Bookkeeping by phone — live in 14 days.
No credit card needed, no setup fee. Full functionality including AI phone assistant.